Goods receipts
Here you record deliveries from suppliers as goods receipts – with the line items actually received and their condition.
Live preview — real view with sample data
M36 · Goods receipts
| Reference | Supplier | Received | Goods value |
|---|---|---|---|
| Record 3 | Item 4 | 06/06/2026 | Item 4 |
| Item 4 | Entry 5 | 17/06/2026 | Entry 5 |
| Entry 5 | Record 6 | 28/06/2026 | Record 6 |
| Record 6 | Item 7 | 09/07/2026 | Item 7 |
| Item 7 | Entry 8 | 20/07/2026 | Entry 8 |
Not a screenshot: the same interface you get in production.
What you do here
Use „New goods receipt“ to record a delivery with reference, supplier and receipt date. In the detail view you book the individual line items: article, quantity, unit, purchase value and condition (OK, damaged or short). You move the status from Expected via Partial to Received once everything has been checked – on the board you just drag deliveries between the columns.
Tips
The „Open“ tab shows all deliveries still expected or only partially received at a glance; the calendar shows expected and booked receipts by date. Use „Mark received“ to close a fully checked delivery in one step. Flag damaged or missing line items right in the condition field so claims stay traceable. Goods value is shown in your organisation's currency.
Legal requirements
Retention (German Commercial Code §257): goods receipts are received records and must be retained (typically ten years). The „Retain until“ field drives central retention – a record is only proposed for deletion afterwards. Traceability (GoBD): bookings must stay unchangeable and traceable. Correct wrong receipts via cancellation (status „Cancelled“) instead of deleting them; the „Changed by“ field records who last made a change. Food (Food Information Regulation (EU) 1169/2011 Art. 18 and Regulation (EC) 178/2002 Art. 18): for food items, record batch/lot, best-before date and country of origin per line item – this keeps deliveries traceable and assignable in the event of a recall.
What's inside
- Goods receipts
- Receipts
- Goods receipt
- New goods receipt
- Edit
- Delete
- Set status
- Assign receiver
Fits together with
Other blocks from the same area.
Purchasing
Here you capture purchase orders to your suppliers – with line items, status and expected delivery date, from draft to goods receipt.
M34Stock
Here you track stock per article and storage location: current quantity, bin, stock value and the threshold at which you must reorder.
M35Stocktaking
Stocktakes are your counting sessions per location: for each article you record the expected and the counted quantity, see the variance instantly and value the counted stock with its unit cost.