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M33Shared· People

Time tracking

Time tracking documents the hours worked per person and day – mandatory in Germany since the 2022 Federal Labour Court ruling.

Build it in the configuratorSee all modules

Live preview — real view with sample data

time tracking.usable.software
DatePersonCategoryStartEndDuration (min)Status
10/06/2026Entry 2Done08/06/202606/06/2026Record 3In progress
21/06/2026Record 3Reviewed19/06/202617/06/2026Item 4Done
02/07/2026Item 4Open30/06/202628/06/2026Entry 5Reviewed
13/07/2026Entry 5In progress11/07/202609/07/2026Record 6Open
24/07/2026Record 6Done22/07/202620/07/2026Item 7In progress

Not a screenshot: the same interface you get in production.

What you do here

Use „Record time“ to create an entry with person, date, start, end and break – the duration is calculated automatically. In the list you filter open and approved entries, on the board you move entries through the approval flow, and the calendar shows which days have recorded hours. Submitting an entry moves it from draft to approval; the back office approves or rejects it.

Tips

Staff may create and change their own entries while they are not yet approved – afterwards they are locked for audit safety. Use the categories work, travel, training and on-call to evaluate hours cleanly. Who approved it and when? That is recorded in each entry's history. Approved entries can only be edited with management rights.

What's inside

  • Time tracking
  • Time entry
  • Record time
  • Edit
  • Delete
  • Submit
  • Approve
  • Reject

Fits together with

Other blocks from the same area.

M28

Absence

Here staff request holiday and report absences (sickness, home office, special leave); the back office approves or rejects them – with an optional stand-in.

M29

Client master

The central client master for care: maintain all clients with their core data, contact, address and care level in one place – the foundation for routes, visits and documentation.

M30

Employee master

The central employee master: maintain all staff with their core data, employment and contact details in one place – independent of the app login.

M31

Member master

The central member master: maintain all club members with their core data, membership, fee and contact details in one place – independent of the app login.